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Senior Project Manager

Please Note: The application deadline for this job has now passed.

Job Introduction

To join a small team of Programme Managers shaping the direction and style of a fast moving Programme  Management Department. As well as having day to day responsibility for the successful delivery of a Programme/s of work, you will be instrumental in supporting the Senior Project Managers, Programme Managers and Portfolio Manager as they structure the Team for the future, bringing to bear, your cross industry experiences.

Role Responsibility

Divisional/Departmental: Key responsibilities include, but are not limited to:

1. Project Initiation

- Confirm Business case is in place and agreed

- Document the agreed project scope, objectives and measures of success, (inc quality gate criteria)

- Confirm and engage with stakeholders (internal, external and 3rd party) to ratify scope and objectives

- Gather all required information to create Project Initiation Document (PID), Financial Appraisal (FA)

   and Project Plan and obtain sign off

-  Review Lessons Learnt Log for any relevant items to incorporate into planning

- Agree communication plan and clarify all stakeholder project roles

- Identify cross/multi-project dependencies (where appropriate) and align plans across all

- Ensure all gaps/developments identified, and steps to resolve/complete are agreed and documented     

2. Project Budgetary Control

- Maintain control of budget expenditure across all areas and activities

- Provide budgetary reporting by updating project spreadsheets

- Undertake Business case monitoring throughout the project lifecycle

- Provide detailed explanations for any deviation from the budget, according to  agreed contingency

   criteria, ensuring early escalation if required

3. Project Monitoring and Communication

- Monitor progress and maintain regular, timely & accurate communications to all stakeholders             

- Provide reporting to various stakeholder audiences, setting & managing expectations at all stages

- Chair and document meetings, generate discussions and facilitate resolutions for issues, getting

  collective agreement for next steps and commitment by all to achieve within agreed timelines

- Ensure quality gate requirements are met at relevant stages during the project lifecycle

- Agree priorities for issue resolution between projects with Sponsor/internal teams – escalate if needed

4. Project Team Management

- Establish clear roles & responsibilities

- Manage, support & motivate team

- Provide regular communication updates to team

5. Project Facilitation

- Identification at outset of: Constraints, Assumptions, Risks, Dependencies, Decisions, Issues and

  Actions – active management of these and any others that arise during the project

- Managing changes to plans, assessing impact on business case and escalating as appropriate

- Identification and resolution of potential resource conflicts, escalating as necessary

6. Project Diligence

- Maintain governance: follow DST project methodology and use approved document templates

- Keep all documents up to date, accurate, formatted, in correct folder structure, version controlled, ready for

  audit inspections

- Completion of Closure Report within Service Level Agreement (SLA) timeframe

- Compliance with Information Security requirements


7. Continuous Improvement

- Monitor issue resolution and capture approach; feed into Lessons Learnt for the benefit of future projects

  (and encourage others within project team to record and advise of other potential process improvements)

- Record observed process improvements discovered / trialled during project execution and communicate to

  appropriate central control (CMO, line manager etc) to consider application in future projects/other activities

- Complete Post-Implementation Review (PIR) as appropriate with CMO support to identify positive outcomes

  & areas for improvement to feed into Lessons Learnt Log & general process improvements on future projects


8.  Line Management (if applicable)

- Fortnightly (minimum) 1-to-1s with all reporting staff, provide performance feedback & discuss project activities

- Empower PMs/take control where necessary, coaching for PMs where appropriate  to upskill

- Ensure holiday/sickness cover managed

- Undertake PDR review process in line with company timetable and guidelines with all reporting staff

(Roles to be listed here according to responsibility through the matrix reporting lines as required)


The Ideal Candidate



Knowledge, Technical Skills, Qualifications, Skills & Experience:

  • A broad wealth of Project and/or Programme Management experience
  • Experience of managing delivery of software solutions in line with client’s technical specifications and/or business model requirements


  • Excellent client-facing skills, to manage the relationship throughout the project with respect, honesty, clarity and focus on delivery
  • Commercially-oriented, able to manage and control budgets across multiple project initiatives. Good analytical skills of financial (e.g. to discuss cost/ benefits across project areas)
  • Delivery & Quality focused; positive committed attitude towards excellence, managing expectations and maintaining positive relationships with sometimes multi-layered/complex stakeholder audiences
  • Excellent influencing & persuasion skills, gaining

commitment from internal, client and 3rd party contacts to deliver project requirements and getting support from senior management internally to implement actions key to project success

  • Motivational leader of people. Respected as one who treats all colleagues and reporting staff fairly. Promotes opportunities for all where possible within project activities
  • Excellent communication skills, verbal, written and comfortable writing and delivering stand-up presentations to internal/external audiences at all levels
  • Quickly establishes respect and credibility in discussion and negotiation with peers and senior colleagues. Gets commitment to best/most efficient resolution of issues from others
  • Attention to detail – including application to commercial sensitivity and info security
  • Competent user of: MS Outlook/Excel/Word/PowerPoint (or equivalent)



  • Knowledge of IFDS systems, operating models and service level agreements/ standards
  • Industry recognised professional qualification
  • Experience of working within a complex multi-site, international environment
  • Experience within the financial services industry; specifically Fund/Asset Management
  • Experience of taking company strategic goals and drafting/gaining agreement for specific objectives across multiple workstreams to deliver, gaining buy-in from multiple stakeholders
  • Worked within a matrix management environment
  • Competent user of: MS Project and Visio
  • Coaching experience – able to deliver good coaching for others to improve performance



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