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Receptionist

Please Note: The application deadline for this job has now passed.

Job Introduction

The function of the Receptionist is to oversee and manage the reception area and  provide administrative support and cover to the facilities co-ordinator.  

Role Responsibility

  • Answer and direct all calls clearly and professionally  
  • Schedule meetings and organise facilities required for said meetings  
  • Manage meeting rooms throughout the company
  • Meet & greet clients in reception, in a friendly and professional manner
  • Maintain security by following procedures; managing our security system; issuing visitor badges etc
  • Managing all visitor and employee Wi-Fi access
  • Sort and prepare DHL documentation for daily collection
  • Arrange taxi collections for visitors and travelling employees
  • Ordering of office stationery and equipment when required
  • Check and approve invoices
  • General administration support duties for Facilities department
  • Oversee Facilities Management – liaise with Landlord, Cleaning Contractor, Security Firm
  • Ad hoc duties as required

The Ideal Candidate

  • Excellent communication skills and professional manner
  • Excellent knowledge of Microsoft Office products
  • Previous reception and administration experience
  • Excellent organisational skills with the ability to Multitask
  • Ability to work on own initiative

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