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Quality Analysis & Skills Trainer

Role Responsibility

Quality Analysis & Skills Trainer

An exciting opportunity has arisen for a Quality Skills Analyst & Trainer, within our Client Money Reporting function. The successful candidate should have strong written & verbal communication skills, with a strong eye for detail and an investigative mind-set, as well as an understanding of the Client Assets (CASS) regulations. The main function of this role is to support the ongoing skills development of the department, focusing on error reduction and process enhancement.

Main purpose of role:

To act as the subject matter expert within CMRC, responsible for ensuring quality of work within the department is produced to the highest standard and provide coaching where required

Area/Sub-function:

  • Analyse errors caused by CMRC using breach logs and Risk Online.
  • Identify, plan and deliver remedial training requirements. Create ‘breach action plans’ and discuss preventative measures to avoid recurrence.
  • Develop a ‘training academy’ for new starters ensuring they can demonstrate required knowledge to produce reconciliations, and maintain training logs (see also maintaining skills matrix listed below).
  • Provide regular refresher training as appropriate for existing staff either through 1-2-1 coaching or group buzz sessions.
  • Understand the relevant CASS Client Money rules and how they apply to the work produced by CMRC. Use and explain these rules in training sessions.
  • Maintain the department skills matrix, identifying where training is required.
  • Review and update departmental procedures ensuring these form the basis of any training requirements.
  • Set up, support and oversee offshore Quality Analysis & Skills team functions by way of conference calls and/or face-to-face training visits.
  • Deputise for the Quality Analysis & Skills Manager/Team Leader where required.

Core Requirements:

Regulatory:

  • To exercise due care and diligence, ensuring the areas the role is responsible for are organised and controlled
  • To uphold responsibilities for risk and business continuity practices as appropriate to the position the role holds within the organisation
  • To comply with the regulatory regimes in which DST operates, with particular consideration given to relevant Client Asset, Data Protection and Financial Crime Prevention regulations, as appropriate to the above role
  • To attend Client Asset training.  Ensure all activities are undertaken in accordance with established Client Asset procedures & controls, and that any changes to activities are considered for Client Asset implications. 
  • To escalate issues or potential breaches to Line Manager, to enable consideration for Client Asset implications. 
  • To provide input regarding the effectiveness and design of Client Asset procedures, controls and MI, including contributing to the annual review of procedures.

Quality:

All employees are accountable for the delivery of a Quality service, driving for excellence in all their work activities:

  • To be quality driven, aiming for 100% accuracy and timeliness of delivery
  • To effectively plan the way services are delivered so that all activity is directly related to providing quality services and meeting the expectations of the customer (internal and external)
  • To continuously review processes and practices relating to the role and act as a catalyst for change and improvement in individual and team performance
  • To observe proper standards of market, business and personal conduct, demonstrating integrity in the execution of duties
  • To communicate and promote the values which reinforce and support a consistent quality culture

Knowledge and Technical Skills

Specific knowledge, skills and qualifications needed to achieve required performance standards in a role.

  • General Organisational and business skills
  • Detailed knowledge of PEP, ISA, Unit Trust, OEIC or Investment Trust administration
  • Detailed knowledge of the required departmental core systems
  • Knowledge of FCA regulatory environment
  • Good understanding of processes and procedures within relevant Department
  • Awareness of Departments service level agreements for completing admin functions
  • Basic keyboard skills to include awareness of MS Office packages.
  • Excellent written and verbal communication skills
  • Ability to analyse and appraise work, to identify potential areas of concern that could lead to risk.
  • Ability to provide feedback.
  • At least 2 years’ reconciliations experience
  • Experience in Financial Services Investment Industry
  • Demonstrate an understanding of responsibilities within the Financial Services
  • Analyse errors caused by CMRC using breach logs and Risk Online.
  • Identify, plan and deliver remedial training requirements. Create ‘breach action plans’ and discuss preventative measures to avoid recurrence.
  • Develop a ‘training academy’ for new starters ensuring they can demonstrate required knowledge to produce reconciliations, and maintain training logs (see also maintaining skills matrix listed below).
  • Provide regular refresher training as appropriate for existing staff either through 1-2-1 coaching or group buzz sessions.
  • Understand the relevant CASS Client Money rules and how they apply to the work produced by CMRC. Use and explain these rules in training sessions.
  • Maintain the department skills matrix, identifying where training is required.
  • Review and update departmental procedures ensuring these form the basis of any training requirements.
  • Set up, support and oversee offshore Quality Analysis & Skills team functions by way of conference calls and/or face-to-face training visits.
  • Deputise for the Quality Analysis & Skills Manager/Team Leader where required.

DST

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