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Personal Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

An exciting and rare opportunity has arisen in our Brentwood Office.  As a Personal Assistant at DST Systems you will be highly organised and provide exceptional administration support to 2 Senior Directors.

Role Responsibility

Responsibilities of the Personal Assistant include

Proactively and confidentially managing diaries to ensure:

o Appointments/events are properly prepared for
o Documentation is available in advance
o Flag/manage future diary events where there may be contention in order to ensure sensible forward looking planning
o Acting as Administrator for the Essex Charity donations committee
Arranging meetings internally & externally which will include:
o Meeting room bookings across various locations
o Booking visitors in on site
o Video Conference & conference bookings
o Catering
o Arranging parking spaces at various office locations
o Preparing agendas
o Attendance at meetings and typing up minutes/action points
o Preparing action logs
o MI and attendance logs
o Distribution of papers and paper submissions collation
o Preparing presentation material/printing documents
o Client Tours
Monitoring the Director’s e-mails:
o Red flagging emails for action
o Taking action on any emails that can be answered without Director input and delegating e-mails where appropriate
o Ensuring Director replies to emails in a timely fashion/to meet deadlines
o Sending emails on-behalf of the Director
Arranging travel:
o Booking flights, hotels, taxi, trains etc.
o Managing visa applications
o Preparing travel itineraries/packs
General office administration:
• Telephone support for Director
• Expenses – out of pocket and company credit card
• Arranging team offsites or town halls
• Booking of industry & market conferences
• Maintaining contact lists
• Updating and maintain policy documents / guides
• Stationery ordering
• Ordering business cards
• Ordering gifts as required along with any seasonal gifts to staff
• Assist Senior Director with personal paperwork and travel arrangements as and when required
• Provide holiday cover for other PA’s within the business stream
• Other reasonable ad hoc tasks as directed

The Ideal Candidate

  • Microsoft Office – Word, PowerPoint & Excel
  • Outlook 2010 – diary management
  • Planning and Organisational Skills
  • Flexible and adaptable approach
  • Strong communication skills

Package Description

  • 20 Days holiday (Pro-Rata and increasing by 1 day for every year’s service up to a maximum of 25 days)
  • Contributory pension scheme
  • Life Assurance (4 x salary)
  • Single person healthcare
  • Flex benefits scheme

About the Company

DST Systems, Inc. (NYSE: DST) is a leading provider of specialized technology, strategic advisory, and business operations outsourcing to the financial and healthcare industries. We assist clients in transforming complexity into strategic advantage by providing tools and services to help them stay ahead of and capitalize on ever-changing customer, business and regulatory requirements in the world’s most demanding industries. For more information, visit the DST website at www.dstsystems.com.

DST operates as an equal opportunities employer and we welcome all applications regardless of gender identification, marital status, sexual orientation, pregnancy, race, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union membership.


Offers of Employment

All offers of employment at DST are subject to background verification checks, including 5 year employment history, proof of eligibility to work in the UK, proof of address, credit check and criminal record check. The accuracy of all information you submit as part of your application is vital and may be used as part of the background checking process should you be successful.


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