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PMO Specialist

Role Responsibility

Responsibilities:

To support Change Management by:

  • Providing governance and portfolio, programme and project control across the Enterprise Change Portfolios

 

  • Working closely with and being an integral part of Enterprise Change portfolio team increasing the likelihood of successful delivery of portfolios/programmes/projects to time, quality and cost.

 

  • Support the Head of EPMO and colleagues in the EPMO team on any tasks outside of assigned Portfolios  

 

The role encompasses the EPMO support for:

  • Delivery Governance
  • Financial Governance
  • Reporting
  • RAID Management
  • Quality Assurance
  • Continuous Improvement
  • Ad Hoc Support tasks

Delivery Governance:

  • Assist the Portfolio/Programme/Project Managers with day to day management of the Projects in an assigned Portfolio of projects

 

  • Support the inception of Projects/Programmes and implement the appropriate level of governance and control

 

  • Ensure completion of; review and validation of content for required Enterprise Change Framework artefacts, to enable Projects to remain within governance

 

  • Support governance meetings as appropriate including the set-up, facilitation and taking of minutes/actions / decisions as required

 

  • Liaise with Clients and key stakeholders as required

 

  • Support the development and implementation of plans with Portfolio/Programme/Project Manager(s) to ensure that projects outside delivery governance are brought back and maintained in governance

 

  • Run post-implementation reviews (PIRs) from capture of lessons learnt to finalising documentation to complete Project closure to the required standards; assuring availability and dissemination across Enterprise Change Portfolios

 

  • Any Ad Hoc tasks to support the delivery of the portfolio/programme/project(s)

 

Financial Governance:

  • Maintain high levels of commercial awareness to support Portfolio/Programme/Project(s) Managers in tightly managing financial aspects of the portfolio/programme/project(s)

 

  • If required support the development of the Project Business Cases & Financial Appraisals  

 

  • Work with Portfolio/Programme/Project Managers to reduce risk of cost overruns; monitoring financial aspects so that corrective actions can be taken if required to bring projects into financial governance

 

  • Delegated responsibility for ensuring financial forecasts at Portfolio/Programme/Project(s) level are carried out consistently and accurately
  • Support in flight Change Requests, including those for Financial Appraisals

Knowledge and Technical Skills

Essential:

  • Understands and has practical experience of projects 

 

  • Confident, assertive with the ability to influence those who are not direct reports

 

  • Experience of working in business and IT environments or have demonstrably transferable skills

 

  • Demonstrable ability to work in a pressurised and challenging environment

 

  • Ability to multi-task and meet tight deadlines

 

  • Ability to produce first draft of governance packs

 

  • Proficient user of Microsoft Office

Desirable:

  • Experience/qualification of PRINCE2 and/or other Project Management methodologies

 

  • Experience of working in the Financial Services Industry

 

  • Good analytical and process-mapping skills

SS&C

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